Are Mileage Claims Driving You in Circles? Here’s What Finance Leaders Need to Know

Let’s talk mileage reimbursement. For many finance teams, it's a small line item—until it starts costing more than it should. Whether you're managing a small business fleet or overseeing complex travel policies across regions, outdated mileage tracking processes can leave your organisation exposed to fraud, inefficiencies, and non-compliance.

Sound familiar? Then it might be time to rethink how your business tracks and reimburses mileage.

Mileage: Small Cost, Big Risk

Here’s the problem: when employees self-report mileage using estimates, memory, or spreadsheets, your finance team is left to approve expenses based on incomplete or inaccurate data. Multiply that by dozens—or hundreds—of employees on the road, and you’re potentially dealing with tens of thousands of dollars in leakage every year.

That’s not just a compliance risk. It’s an audit red flag.

The Real Cost of “Good Enough” Processes

Manual mileage claims create bottlenecks. They slow down reimbursements, frustrate employees, and give finance teams limited visibility into what’s actually being spent. Worse, they make it nearly impossible to ensure compliance with ATO guidelines, tax implications, and internal policy rules.

Whether you lead a growing SME or a nationwide enterprise, these inefficiencies add up fast.

Driving Your Mileage Program: Best Practices to Optimise Mileage Spend

Read about best practices to optimise mileage spend for your organisation. 

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Accurate Mileage = Better Decisions

Modern mileage tracking tools—like SAP Concur’s integrated solution—take the guesswork (and the admin) out of the process. With GPS-enabled tracking and real-time data, finance teams can ensure claims are accurate, policy-compliant, and fair for everyone.

Here’s what smart automation brings to the table:

• Verified travel routes reduce the risk of inflated claims

• Seamless mobile entry means claims are submitted faster

• Real-time oversight gives finance leaders control before issues arise

• ATO-compliant logs make tax season less stressful

And yes—it integrates easily with your broader expense system.

Why Finance Leaders Are Making the Shift Now

The shift to hybrid work and increased employee mobility means more mileage is being claimed in more ways than ever. If you don’t have the tools to track it effectively, you’re likely already bleeding budget without knowing it.

Top-performing finance teams are using this moment to modernise outdated systems and take control of operational spend—from the ground up.

👇 Download the free guide to discover how finance leaders across Australia and New Zealand are transforming one of the most overlooked areas of employee spend.