Automate and take control of spending with Concur Expense
Concur Expense is cloud-based, AI-powered expense management software built for how Australian and New Zealand businesses manage expenses, helping track GST-compliant spending and manage employee reimbursements without the manual work. That way, everything from submitting receipts to getting reimbursed happens faster and more smoothly.
What does Concur Expense do?
Concur Expense uses connected data and SAP’s AI, Joule, to automate the entire expense management process so tasks that used to take hours can happen in minutes and with less manual effort. This helps track and keep all employee spending in one place, reimburse employees faster, and manage everyday expense tasks.
- Simplify how employees submit and track expenses
- Reduce manual work while improving accuracy
- Ensure spending aligns with company spending policies
- Give leaders visibility into how money is spent across the business
How does Concur Expense work?
The business value and ROI of Concur Expense
IDC conducted research exploring the value and benefits for organisations using the Concur Travel and Expense platform to streamline reporting, processing, and policy management.
- 53% fewer expense report errors
- 72% fewer lost receipts per year
- 43% less time for managers to approve expense reports
- 55% faster travel and expense auditing
- 406% three-year ROI
- 5.1-month payback on investment
Key features of Concur Expense
Benefits of Concur Expense
Concur Expense in action
See how Concur Expense works in real-world scenarios or explore guided demos at your own pace
Does Concur Expense integrate with other systems?
SAP Concur has hundreds of integrations and partner apps that make it easy to connect Concur Expense with systems you already use such as ERP, HR, and accounting tools.
These integrations help your business:
- Keep data in sync across platforms
- Avoid entering the same information multiple times
- Maintain a consistent view of financial data
- Reduce the manual effort required to manage expenses
“It's taken the whole expense reporting process off my plate in terms of the manual work. No more spreadsheets, no more lost receipts, no more chasing people for approvals over email. Everything is tracked in one place, and I always know where my reimbursement stands.”
SAP Concur user
Manage travel, expenses, and invoices in one connected system
Concur Expense can be combined with Concur Travel, Concur Invoice, and many other SAP Concur solutions to manage all business spending in one place. The result is not just automation, but a more connected and consistent way to manage spend overall.
Together, these solutions help you:
- Improve consistency and control across spend categories
- Reduce fragmentation between systems
- Get a more complete view of company-wide spending
FAQs about expense management
An expense report is a document employees use to record and request reimbursement for business-related expenses, such as travel, meals, or client entertainment. The report includes receipts, dates, and descriptions of each expense to validate reimbursement. An expense management system can help automate the process, reducing errors and manual data entry.
Expense management is the process of tracking, controlling, and reimbursing business-related spending by employees. It includes setting policies, approving expenses, and keeping records for accounting and compliance, all of which can be easily done with an automated expense management solution.
Expense management software is a digital tool that helps businesses track, approve, and reimburse employee expenses. It simplifies submitting receipts, enforcing policies, and syncing with accounting systems. By using an expense management software like Concur Expense, you can speed up back-office processes, reimburse employees faster, avoid errors, and more.
Concur Expense is designed to reduce manual data entry and minimise time spent on expense administration. Core features include:
- AI-powered receipt scanning with automatic data extraction
- Corporate card transaction matching that eliminates manual reconciliation
- Intelligent expense categorisation based on merchant and transaction data
- Real-time policy compliance checks before submission
- Mobile and web access with a consistent cross-platform experience
- Drag-and-drop functionality and streamlined approval workflows
Concur Expense is a scalable expense management solution that helps small and midsize businesses automate expense reporting, control costs, and gain real-time visibility into spending without large finance teams. It streamlines receipt capture, report creation, approvals, and reimbursements to save time, reduce errors, and enforce policy compliance as businesses grow.
Every business runs on good cash flow. When organizations don’t know how much cash is coming in and going out, it can lead to big problems like budget shortfalls. By using emerging technology to automate the expense management process, organizations can control spend, reduce errors and fraud, and base decisions on complete and accurate data.
SAP Concur is differentiated by its support for complexity of businesses of all sizes. These capabilities are foundational to the platform, not added features.
- Deep policy enforcement and compliance controls that can be configured at a granular level
- Proven performance at any scale, including organisations with as few as 10 employees to over 10,000
- Multi-country tax jurisdiction handling built into the core platform
- Global regulatory support without reliance on third-party add-ons
Entering, submitting, and approving expenses in SAP Concur is a simple process. Transaction data is captured automatically from airlines, hotels, restaurants, and car companies. Employees then submit and can track expense reports from anywhere using their mobile devices. Managers then review and approve expense reports from any device, which speeds up reimbursements.
Concur Expense helps enforce expense policy compliance by applying company rules automatically within the expense reporting process. It flags out-of-policy expenses in real time, guiding employees to correct issues and helping finance teams maintain consistent, compliant spending controls.
Employee fraud (or “occupational fraud”) is when an employee takes advantage of his or her position to steal company assets and benefit personally. Fraud is very difficult to detect and can take several forms, including data theft, bribery, and corruption. Even minor incidents of fraud can damage a company’s financial health.
