8 Ways to Improve Expense Management Without Creating More Work

Expense management doesn't have to be complex – but it does have to be smart.

Whether you’re running a tight ship at a small business, streamlining operations in a mid-sized company, or overseeing compliance across an enterprise, one thing’s clear: the way you manage employee expenses can either help or hinder your organisation’s growth.

But what does "best practice" really look like in today’s world of hybrid workforces, mobile employees, and ever-tightening budgets?

We’ve put together 8 actionable tips to help you simplify expense processes, reduce risk, and keep your finance team (and employees) happy – all without adding more admin to your day.

Why Expense Management Deserves Your Attention

Most organisations still rely on outdated or manual methods to process expenses. That means:

• Delayed reimbursements

• Hidden policy violations

• Missed GST reclaim opportunities

• Risk of fraud and human error

For finance leaders, this isn’t just inefficient but costly.

By embracing smart tools and thoughtful processes, finance teams can transform expense management from a compliance task into a strategic advantage.

8 Tips for a Best Practice Expense Process

By embracing smart tools and thoughtful processes, finance teams can transform expense management from a compliance task into a strategic advantage.

Download best practice examples

A Sneak Peek at What You’ll Learn

Here are a few high-level strategies from our expert guide that every business – large or small – can start applying today:

• Automate where it counts: Manual entry is error-prone and time-consuming. The right automation tools can help capture receipts, flag non-compliant claims, and speed up approvals – all while reducing workload for your team.
• Make policies visible and easy to follow: A clear expense policy is only helpful if employees understand it. We'll show you how to keep policies front and centre, so people make the right choices – before they submit a claim.
• Audit smarter, not harder: Random checks are better than none, but they’re not enough. Learn how to build intelligent, data-driven audit processes that identify risk early without slowing things down.

Want the full breakdown? Download the complete guide for all 8 tips plus practical steps to implement them across your business.

Designed for Finance Teams of All Sizes

Whether you’re:

• A CFO at a growing mid-market business looking for scalable processes,
• A finance manager at a large enterprise juggling compliance and employee satisfaction,
• Or a small business owner trying to regain control over expenses,

this guide is packed with insights to help you take action.

It’s time to reduce the headaches of expense management – and focus on the bigger picture.

Ready to Take Control of Your Expense Processes?

Download the full “8 Tips for Best Practice Expense Management” guide now and discover how to drive compliance, increase visibility, and empower your teams – without creating more admin work.

Download the full guide here