Organisations with business travellers on the road are no stranger to the pains of employee reported mileage. With daily trips to different offices and unreliable distance estimation, personal mileage can quickly add up. In fact, mileage is one of the top ten largest employee spend categories, and yet companies still rely on employee estimates for reimbursement.
For most organisations, mileage and personal car expenses are the last major expense category based on self-reported values. And it’s no secret why – managing a large amount of employee drivers and double-checking all of their data can be challenging, frustrating, and expensive. But by allowing self-reported mileage without any documentation, organisations are increasing the likelihood of intentional mileage padding and inaccurate reporting for compliance and tax purposes.
While it may seem difficult, taking steps to manage transportation and mileage expense can save your organisation money. And the good news is that it’s easier than you think. GPS tracking solutions such as Concur Drive put an end to self-reported mileage altogether, by allowing users to automatically track mileage on the days and times that employees want. A part of the SAP Concur mobile app, Drive lets your staff set and forget their mileage tracking, automatically turn mileage logs into expense line items in Concur Expense, and free up their time so they can get back to driving business.
While mileage is only one part of the spend management spectrum at your organisation, it can be one of the most difficult and expensive items to manage. And even this seemingly minor expense adds up quickly with hundreds of employees on the road and thousands of miles clocked monthly.
In this eBook, we will examine the top four personal mileage best practices for organisations of all sizes, so you can smooth out the road for everyone involved.